There will be about 130 participants at the Forum d'Eté, including 90 delegates, 7 chairs and 7 journalists.
Registration is done through an online form:
http://www.eypej.org/index.php?do=user&go=registration®istration=REIMS_2010-07-10
You need a valid e-mail address for all your contacts with the Organising Committee.
Registration as delegate
Registration as a delegate is open to any person aged 18 - 25 as of July 9th, 2010, and living in one of the 31 eligible countries.
The registration deadline for delegates is set on July 8th, 2010. However, the quicker you register, the more likely you are to ensure a place to participate to the session.
A few days after having sent your application, you will receive an e-mail specifying if your place has been booked or if you are put on a waiting list.
In case your place has been booked, you will have exactly 14 days from the day the e-mail was sent to pay your participation fees. Beyond that line, if we hear nothing from you, we will be given back the use of your place.
If you are on a waiting list, this does not mean won’t participate to the session. People could cancel their application, or not pay their participation fees in the required time, or we could even re-evaluate the number of place following a strong demand. Of course, you will be informed as quickly as possible of a potential change. However, if you finally decide not to participate to the session, please let us know for us to allot your place to someone on the waiting list.
Registration as chair or journalist
To be a chair or a journalist, you have to attest of an experience -even a minor one- within the European Youth Parliament, whatever the session (local, national, international…) or the position that you held (delegate, chair, journalist, organizer…) was.
After applying -the deadline being set on May 30th, 2010- you will receive a questionnaire concerning your experiences and motivations to participate to this session. If you apply to be a journalist, you will also be asked to write a short article about the Eurovillage.
The selection of chairs and journalists amongst applications is made according to the following procedure:
- Chairs are selected by the President of the European Youth Parliament-France and the President of the Organising Committee of the session.
- Journalists are selected by the President of the European Youth Parliament-France and the President of the Organising Committee of the session.
The selection will be done in such a way that nationalities of chairs and journalists will be as various as possible.
You will know the outcome of the selection before June 5th, 2010. You will then have 14 days to confirm your registration by paying your participation fees. If you don’t, we will be given back the use of your place to allot it to someone on the waiting list.
How to pay the participation fees ?
The participation fees are €70 for delegates and €20 for chairs and journalists.
The settlement of the fees is only possible by transfer payment on the account of the Organising committee. The data for the account in question will be specified in the e-mail informing you about the booking of your place and on the bill which will be attached.
You imperatively have to make the transfer within the 14 days following the receipt of the e-mail notifying that your place has been booked, otherwise your application will be cancelled.
In case of cancellation
For some reason you could be led to cancel your participation to the European Session after having paid your participation fees.
Even if we try to be as flexible as possible in the management of applications, please understand that we cannot guarantee the refund of your fees.
Your participation fees will thus be reimbursed according to the following conditions:
- If the cancellation occurs before 06/10/2010 inclusive, the repayment will be complete.
- If the cancellation occurs between 06/10/2010 and 07/01/2010 included, we will pay 50% of the fees back.
- Any cancellation occurring after 07/01/2010 will result in no reimbursement.
In all cases, any costs for transferring back the money will be deducted.
Refunds will be in euros, regardless of any potential loss or gain related to the fluctuation of the changing rates between the date of the payment and the date of the reimbursement.
Cancellations may only be made by phone and have to be confirmed by e-mail within one day at
pejreims@yahoo.fr.
As for chairs and journalists, no refund will be possible after the payment of the fees, except in case of force majeure left to the appreciation of the Organizing Committee.
The Champagne-Ardenne Regional Committee organizes the EYP-France Summer Forum, in Reims, from July, 9th to July, 16th. It will be an occasion to celebrate the 10th anniversary of the founding of the first structures of our association in the region. The topic will be ""Variable geometry" Europe: what problems? what solutions?". This event will bring together nearly 130 young students and workers from across Europe to participate in a simulation of parliamentary sessions, cultural exchanges and an organized tour of Reims.
